Camp Regulations

RULES OF BEHAVIOR AT CAMP

For all Kimama camps, campers and parents accept upon themselves the Rules of Behavior at Camp along with the Terms of Registration and Cancellation Conditions as well as Rules to Visit during camp as follows:

  • Injury or abuse, whether physical, emotional, sexual, social, or otherwise, by campers and/or staff and/or animals located on or near camp property, is absolutely forbidden.

  • Destruction or damage to nature, the environment, buildings, or equipment belonging to the camp or to any camper is absolutely forbidden. In particular, if a camper causes malicious destruction or damage to property, the camper’s parents and/or guardians will be responsible for compensation and/or indemnification to the camp for any damage caused which is not the result of ordinary and reasonable use of the property by the camper.

  • The camper will follow staff instructions at all times and will not behave in a way which requires supervision or monitoring over and above a reasonable level.

  • The camper and his/her parents commit to share with camp management all information about personal issues, health, behavior, and/or other information which could be relevant and/or could influence the camper’s behavior during the course of his/her stay at camp.

  • Use of any type of alcoholic beverage, cigarettes, recreational drugs, hookah (nargila or water pipe), vape and/or carrying out any illegal activity during the period of the camper’s stay is absolutely forbidden.

  • Use of cellular telephones during the stay at camp, including communication between campers and parents, must be done in accordance with camp procedures and at accepted times.

  • Parents and families of campers will be permitted to enter the camp grounds at times designated ahead of time and/or under special circumstances with the authorization of camp staff. Entrance to the camp grounds at any other time will be permitted only with authorization from camp management.

MEDICAL TREATMENT

The camper’s parents hereby agree that camper will be provided with professional medical treatment outside of the campgrounds if, in the opinion of camp management, this is necessary to ensure the camper’s wellbeing. Urgent orthodontist, dentist, and eye treatment must be funded by camper’s parents and are not included in the insurance purchased for that specific camp.
Any camper with a disability and/or handicap and/or medical problem whatsoever must declare and present an authorization from a relevant physician attesting that the child may participate in camp activities. Failure to present a camper’s entire medical status will create an exclusion from general liability with respect to any unfortunate events that may occur as a consequence and/or in connection with that medical status and/or undeclared medical information and/or for which is not received the aforementioned physician’s authorization. 

MEDICAL FORMS & MEDICATION

Camper’s parents hereby commit to inform camp management, prior to registration, in the event that the camper is receiving psychological and/or psychiatric treatment and/or medications due to behavior changes within the period of 12 months prior to registration for camp. Additionally, parents commit to inform camp management immediately about any treatment of this type which begins after registration and prior to the start of the camp session. If parents have failed to inform camp management about their child’s situation as detailed above, this may constitute a cause for removal from camp. If a child is removed from camp, as stated, no refund will be given.
Camper’s parents will ensure to fill out all forms and health declarations online and sign these electronically. Receiving this information is mandatory to maintain the camper’s good health and for the sake of providing suitable medical treatment as needed. Camper’s parents will ensure to transfer all medications the camper is taking to camp management, who will ensure that camper makes use of them according to instructions provided to camp management. All medications used by the camper must be recorded in detail on the medical form to be filled out for the camper.

LATE START, ABSENCE, & LEAVING EARLY

It is hereby clarified that any camper who joins camp later than the start date of the session for which he/she is registered, who leaves camp prior to the end of the session, or who is absent for any possible reason, including for health reasons, during the camp session, will not be eligible to receive a refund due to this late start / leaving early and/or absence.

PHOTOS & MEDIA

Camper’s parents and camper authorize camp management ahead of time to make use of any photo, image, recording, and the like of their children for the purposes of marketing and promotion of the camp. Additionally, parents authorize camp management to send marketing and other information in any way and through any digital platform, including via email, regular mail, and text messages and WhatsApp via phone.

CAMPERS' PERSONAL ITEMS

Camp management is not responsible for loss, damage, or harm to campers’ property. Do not bring valuable property to camp.

CELLULAR DEVICES

Campers may bring cellular phones to camp, however, it is absolutely forbidden to use them during camp other than at times predetermined by staff. Devices will be collected from campers upon arrival to camp, held in the camp office, and returned to campers at the end of the camp session. 

It is hereby clarified that registration procedures may be updated from time to time on the Kimama website. Beyond policies applicable at the time of registration, Kimama and participants additionally commit to following all policies which will be in effect as of June 1st of every year. 

CAMPER RELEASE

By completing the form I acknowledge that I have read the entire registration form in detail and I give my child permission to participate in all camp programs, excursions and special outings as planned and supervised by Camp Kimama Halfmoon. I recognize there are risks inherent in most camp activities and hold harmless the related parties (staff, volunteers, and directors) from and against all claims and demands whatsoever on account of or in any way from any accidental occurrence. We fully understand the Camp reserves the right to dismiss at its sole discretion any camper whose condition, conduct, influence, or behavior is deemed by the Camp as unsatisfactory or detrimental to the best interests of the Camp or who violates the Camp Rules and Regulation. No refunds are to be made to campers dismissed for misconduct or disciplinary reason. Misconduct and illegal acts, such as using non-prescription drugs, smoking and consuming alcoholic beverages are prohibited. Violations of these prohibitions as well as any other non-confirming or illegal behavior constitute grounds for dismissal from camp. We acknowledge that the Camp does not maintain any health or medical insurance, which would cover the camper while attending camp. The parent or legal guardian shall be responsible for the cost of the medal treatment, drugs and the like provided to their child during the camping season. Prescription medications are the responsibility of the parent. The camp is not responsible for the personal health and well-being of children whose health forms are not submitted prior to the arrival of the child at Camp, or if the emergency release form is not signed by the parent. I have read the above and understand and agree with its meaning.

Terms & Conditions

Cancellation Policy

PAYMENTS AND ADDING SESSIONS

Payment is required in full by July 1, 2023 and will be divided to monthly installments based upon the date of registration. Please select your monthly billing date from the dates provided. Adding sessions during the summer is based on availability. Requests must be made by Thursday of the previous week (i.e 4 days before the session starts). Rates for additional weeks will be determined by the current price at the time of purchase.

CANCELLATIONS

All cancellations must be made in writing via email to halfmoon@campkimama.org. A full refund is offered for cancellations made before March 31st, 2023. Cancellations between April 1st to June 23rd, 2023 will result in a refund of 90% of the total registration fee.10% is a non-refundable registration fee. Once camp begins in the summer, cancellations of 1 session or more should be made in writing via email 14 days or more prior to the beginning of sessions being canceled.